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Commencement

Volunteer Opportunities

Join us in making the Rutgers University-New Brunswick and Rutgers Health Commencement a day to remember for our graduates! Apply now to be a Commencement Ambassador and make a positive impact on this significant occasion. Your enthusiasm and dedication will help shape an unforgettable experience for the Class of 2024!

The 258th Anniversary Commencement is taking place on Mother's Day, May 12, 2024

Certified Community Service Hours are offered.

Questions? Visit FAQ or Contact the Commencement Office at (848) 932-2469 or email.

Ambassadors and Marshals

Sign up for one of two key roles: Ambassador or Marshal.

Both volunteer opportunities are very rewarding and all faculty or staff are encouraged to register.

Ambassadors - Select one of the various positions below. Some ambassadors are required to set-up the stadium in advance. Others will participate on the day of Commencement.

Marshals - Assist with guiding the academic procession in an orderly, dignified line to designated seating areas on the field. All marshals are required to wear regalia, which will be provided unless the marshal has their own.  

Training is provided for both roles. 

female volunteer with books in her hand

Register to be an Ambassador

Ambassador Volunteer Opportunities

Ambassadors are the volunteer force that helps to make Commencement a reality. As an Ambassador, you are able to choose from a variety of positions that are vital to ensuring that Commencement goes smoothly and effectively. 

Commencement is a rain or shine event. Ambassadors should expect to work in all kinds of weather (except for lighting).

Date: Sunday, May 12, 2024
Mother's Day

    • Organize and assist deans, faculty members and graduates in finding their line-up location
    • Manage the procession of attendees out of the assembly area, located beneath the stadium's south end, to the field.
    • After the procession, ambassadors clean up the marshaling area take estimates of remaining items and log quantities.
    • Procession Ambassadors should be able to give clear instructions, be organized, and able to stand and walk for a good portion of the day. Individuals should also be comfortable working in a crowded area.

    * Training and Continental breakfast is provided.

    Role is needed from 7:30 a.m. until 11:30 a.m.

     

    • Assist the individuals receiving honorary doctoral degrees and their guests prior to and during the ceremony.  
    • Greet the honorees upon their arrival, assist with their academic regalia, provide for any special requests, and assist them once the ceremony has ended.  
    • Must be comfortable speaking with people and able to stand for periods of time. 

    * Training and Continental breakfast is provided.

    Role is needed from 7:00 a.m. until 1:00 p.m. 

    • Welcome Ambassadors are the lifeline for graduates and guests on Commencement day. Ambassadors help to answer questions, direct graduates and guests to their proper places, as well as answer questions about the stadium and ceremony. 
    • Ambassadors are expected to exercise their voice to actively direct graduates to the assembly area, which is on the field level in the south end of the stadium.
    • Welcome Ambassadors are stationed throughout the Stadium and the surrounding plazas to help everyone enjoy their time at Commencement.  
    • Should be comfortable talking with people, willing to take initiative in directing crowds, and able to stand and walk for a good portion of the day. 

    * Training and Continental breakfast is provided.

    Role is needed from 7:00 a.m. – until 11:30 a.m.
     

     

    • Help the members of the Platform Party (governing boards, administration, deans, special guests, etc.) throughout the day.
    • Roles are assigned by staff lead and/or captains.
    • Set the platform accordingly with commencement binders and packets as well as other important items.
    • Assist as the platform party arrives for a pre-ceremony meal, including check-in at door, with the donning of their academic regalia, and processing onto the main stage for the ceremony.
    • Following the ceremony, the Ambassadors will help collect and organize all regalia and any other material from the platform and Brown Recruiting Pavilion such as binders, umbrellas, and ponchos.
    • This role is expected to be organized, efficient.

    * Training and Continental breakfast is provided.

    Role is needed from 7:00 a.m. until 1:00 p.m.
     

    • Organize and register the volunteers as they arrive at the stadium and check-out at the end of each shift.
    • Must be punctual and able to manage people in a friendly and organized manner.
    • Help the check-in and check-out process run as smoothly as possible.
    • Must be able to stand for periods of time.

    * Training and Continental breakfast is provided.

    Role is needed from 6:15 a.m. until 1:00 p.m.

    • Assist our guests with accessibility issues. Ambassadors will greet guests as they arrive, answer their questions, and direct them to special needs seating. 
    • May be stationed at shuttle bus lines in parking lots.
    • Should be able to stand for periods of time, be comfortable assisting those with mobility issues and enjoy assisting others. 

    * Training and Continental breakfast is provided.

    Role is needed 7:00 a.m. to 1:00 p.m.

    • Help to prepare the stadium for the ceremony.
    • Should be willing and able to climb stadium stairs, move boxes of supplies, carry tables and chairs, lift items up to 25 lbs.
    • Volunteers may select setup role, which occurs in days leading up to the event, and a role on the day of the event, if they wish.     

    * Training and breakfast is provided.

    Role is needed Friday, May 10, 2024
    8:30 a.m.-12:00 p.m.

    • Recognition: Receive public acknowledgment and appreciation for your dedication as a Commencement Ambassador, both during the event and on our website.
    • Certified Community Service Hours: Earn community service hours that you can use toward personal or professional development.
    • Commemorative Swag: Take home exclusive Rutgers University Commencement Ambassador merchandise as a token of our gratitude.
    • Special Prizes: Entry into a volunteer raffle to win exclusive prizes.
    • Networking Opportunities: Access a network of like-minded individuals and potential mentors, enhancing your personal and professional development.
    • Exclusive Reception: Invitation to exclusive volunteer reception hosted by Rutgers University President Jonathan Holloway.
    • Memorable Experience: Create lasting memories and be part of a team that contributes to the success of an event cherished by thousands.

Register to be a Marshal

Commencement Marshals

Commencement marshals are responsible for moving our faculty and graduates from the marshaling area at the stadium out onto the field and into their seats.

Date: Sunday, May 12, 2024
Mother's Day

  • Commencement Marshals:

    • Responsible for moving our faculty and graduates from the marshaling area at the stadium out onto the field and into their seats.
    • Keep the graduates moving along swiftly and safely to their seats.

    It is a tremendous honor to be "up close and personal" when our newest graduates see 30,000 people cheering for them and their accomplishments. Since there is no rehearsal for Commencement, it is only through the efforts of the Commencement Marshals that this pageantry is completed.

    Marshals are required to wear academic regalia, which is provided unless the Marshal has their own. Marshals must be at least 21 years old.

    Commencement is a rain or shine event. Marshals should expect to work in all kinds of weather (except for lighting).

    * Training, Continental breakfast, and Reserved Parking near the stadium is provided.

    This role is needed from 7:30 a.m. to 12:30 p.m.

    • Recognition: Receive public acknowledgment and appreciation for your dedication as a Commencement Ambassador, both during the event and on our website.
    • Commemorative Gift: Take home exclusive Rutgers University Commencement gift as a token of our gratitude.
    • Networking Opportunities: Access a network of like-minded individuals and potential mentors, enhancing your personal and professional development.
    • Academic Regalia Rental: Rentals will be provided for all Marshals participating in the procession.
    • Exclusive Reception: Invitation to exclusive volunteer reception hosted by Rutgers University President Jonathan Holloway.
    • Memorable Experience: Create lasting memories and be part of a team that contributes to the success of an event cherished by thousands.

Volunteer FAQ

Accordion Content

    • Celebrate Success: Be at the heart of one of the most significant milestones in a student's life, contributing to the joy and success of Rutgers graduates.
    • Build Connections: Network with fellow volunteers, university staff, and attendees, fostering meaningful connections and expanding your social and professional circles.
    • Exclusive Access: Enjoy behind-the-scenes access to the commencement ceremony and related events, gaining a unique perspective on the inner workings of this grand celebration.
    • Show Your Scarlet Pride: Proudly represent Rutgers University, showcasing your school spirit and commitment to fostering a positive and uplifting atmosphere for graduates and their families.

     

    • Recognition: Receive public acknowledgment and appreciation for your dedication as a Commencement Ambassador, both during the event and on our website.
    • Certified Community Service Hours: Earn community service hours that you can use toward personal or professional development.
    • Commemorative Swag: Take home exclusive Rutgers University Commencement Ambassador merchandise as a token of our gratitude.
    • Special Prizes: Entry into a volunteer raffle to win exclusive prizes.
    • Networking Opportunities: Access a network of like-minded individuals and potential mentors, enhancing your personal and professional development.
    • Exclusive Reception: Invitation to exclusive volunteer reception hosted by Rutgers University President Jonathan Holloway.
    • Memorable Experience: Create lasting memories and be part of a team that contributes to the success of an event cherished by thousands.
  • Volunteers are able to select from a variety of roles, each of which have their own specific responsibilities. All roles and responsibilities are listed on the Ambassadors & Marshals page. Volunteers will be notified two weeks after they registration of their volunteer role for Commencement. 

    In general Ambassadors and Marshals should:

    • Smile and make graduates and guests feel welcome and appreciated. 
    • Be attentive to your position at your designated location.
    • Report in appropriate attire, on time and ready to work. There could be traffic, please plan accordingly.
  • Unless otherwise specified by Commencement staff all Ambassadors are to wear an Ambassador T-shirt provided at training, dark pants, comfortable sneaker/shoes. Marshals are to wear academic regalia.

  • While training is not mandatory it is an essential part of knowing and executing your volunteer role. At training you receiving your volunteer manual, parking hangtag, ambassador t-shirt, and volunteer gift. You will get to meet your captain, tour the stadium to better understand your role and responsibilities.

    Ambassador trainings will be held the following days and times:

    • Tuesday, April 30, 2024, 4:00-5:30 p.m.
    • Wednesday, May 1, 2024, 9:00-10:30 a.m.

    Trainings are held on the P2 Party Deck South at SHI Stadium.

    If you are unable to make either Ambassador training sessions, a Zoom training will be available at a later date.

  • Parking hangtags are distributed at training sessions that will notate which zone you are able to park in along with available lots. 

  • Ambassadors should report at their given call time to the P2 Party Deck South. You can take the stairs by the Media Gate or the elevator up two levels to P2 to sign in.

    Marshals should report to the P1 Party Deck South. Take the stairs by the Media Gate or the elevator up one level to P1 to sign in.