Ambassadors & Marshals

• Organize and assist deans, faculty members and graduates in finding their line-up location
• Manage the procession of attendees out of the assembly area, located beneath the stadium's south end, to the field.
• After the procession, ambassadors clean up the marshaling area take estimates of remaining items and log quantities.
• Procession Ambassadors should be able to give clear instructions, be organized, and able to stand and walk for a good portion of the day. Individuals should also be comfortable working in a crowded area.

Role is needed from 7:30 a.m. until 11:30 a.m.

• Assist the individuals receiving honorary doctoral degrees and their guests prior to and during the ceremony.  
• Greet the honorees upon their arrival, assist with their academic regalia, provide for any special requests, and assist them once the ceremony has ended.  
• Must be comfortable speaking with people and able to stand for periods of time. 

Role is needed from 7:00 a.m. until 1:00 p.m. 

• Welcome Ambassadors are the lifeline for graduates and guests on Commencement day. Ambassadors help to answer questions, direct graduates and guests to their proper places, as well as answer questions about the stadium and ceremony. 
• Ambassadors are expected to exercise their voice to actively direct graduates to the assembly area, which is on the field level in the south end of the stadium.
• Welcome Ambassadors are stationed throughout the Stadium and the surrounding plazas to help everyone enjoy their time at Commencement.  
• Should be comfortable talking with people, willing to take initiative in directing crowds, and able to stand and walk for a good portion of the day. 

Role is needed from 7:00 a.m. – until 11:30 a.m.
 

• Help the members of the Platform Party (governing boards, administration, deans, special guests, etc.) throughout the day.
• Roles are assigned by staff lead and/or captains.
• Set the platform accordingly with commencement binders and packets as well as other important items.
• Assist as the platform party arrives for a pre-ceremony meal, including check-in at door, with the donning of their academic regalia, and processing onto the main stage for the ceremony.
• Following the ceremony, the Ambassadors will help collect and organize all regalia and any other material from the platform and Brown Recruiting Pavilion such as binders, umbrellas, and ponchos.
• This role is expected to be organized, efficient.

Role is needed from 7:00 a.m. until 1:00 p.m.
 

• Organize and register the volunteers as they arrive at the stadium and check-out at the end of each shift.
• Must be punctual and able to manage people in a friendly and organized manner.
• Help the check-in and check-out process run as smoothly as possible.
• Must be able to stand for periods of time.

Role is needed from 6:15 a.m. until 1:00 p.m.

• Assist our guests with accessibility issues. Ambassadors will greet guests as they arrive, answer their questions, and direct them to special needs seating. 
• May be stationed at shuttle bus lines in parking lots.
• Should be able to stand for periods of time, be comfortable assisting those with mobility issues and enjoy assisting others. 

Role is needed 7:00 a.m. to 1:00 p.m.

• Help to prepare the stadium for the ceremony.
• Should be willing and able to climb stadium stairs, move boxes of supplies, carry tables and chairs, lift items up to 25 lbs.
• Volunteers may select setup role, which occurs in days leading up to the event, and a role on the day of the event, if they wish.     

Role is need Friday, May 12, 2023
8:30 a.m.-12:00 p.m.

• An official Commencement t-shirt
• A thank you gift
• Entry into a volunteer raffle
• Convenient parking for the day of Commencement
• Continental breakfast
• Training
• Recognition on the video screen in the stadium and on our website.
• Thank You Reception hosted by President Holloway

Registration is now closed for 2023.

Commencement Marshals:

• Responsible for moving our faculty and graduates from the marshaling area at the stadium out onto the field and into their seats.
• Keep the graduates moving along swiftly and safely to their seats.

It is a tremendous honor to be "up close and personal" when our newest graduates see 30,000 people cheering for them and their accomplishments. Since there is no rehearsal for Commencement, it is only through the efforts of the Commencement Marshals that this pageantry is completed.

Marshals are required to wear academic regalia, which is provided unless the Marshal has their own. Marshals must be at least 21 years old.

Commencement is a rain or shine event. Marshals should expect to work in all kinds of weather (except for lighting).

This role is needed from 7:30 a.m. to 12:30 p.m.

• A thank-you gift
• Training in advance
• Parking near to the stadium for the day of Commencement
• Breakfast at SHI Stadium
• Recognition on the video screen in the stadium, in the digital program, and on our website
• Academic regalia rental
• Thank You Reception hosted by President Holloway

• Rutgers-New Brunswick and Rutgers Biomedical and Health Sciences Commencement is the culmination of a students higher academic journey. 
• Show support of graduates and the Rutgers University community.
• Be part of the excitement of Commencement.
• Make a difference within the Rutgers community
• Network with other volunteers and staff.
• Build friendships that will last a lifetime. 

• An official Commencement t-shirt
• A thank you gift
• Entry into a volunteer raffle
• Convenient parking for the day of Commencement
• Continental breakfast
• Training
• Recognition on the video screen in the stadium and on our website.

Volunteers are able to select from a variety of roles, each of which have their own specific responsibilities. All roles and responsibilities are listed on the Ambassadors & Marshals page. Volunteers will be notified two weeks after they registration of their volunteer role for Commencement. 

In general Ambassadors and Marshals should:

• Smile and make graduates and guests feel welcome and appreciated. 
• Be attentive to your position at your designated location.
• Report in appropriate attire, on time and ready to work. There could be traffic, please plan accordingly.

Unless otherwise specified by Commencement staff all Ambassadors are to wear an Ambassador T-shirt provided at training, dark pants, comfortable sneaker/shoes. Marshals are to wear academic regalia.

While training is not mandatory it is an essential part of knowing and executing your volunteer role. At training you receiving your volunteer manual, parking hangtag, ambassador t-shirt, and volunteer gift. You will get to meet your captain, tour the stadium to better understand your role and responsibilities.

Ambassador trainings will be held the following days and times:

• Tuesday, May 2, 2023, 4:00-5:30 p.m.
• Wednesday, May 3, 2023, 9:00-10:30 a.m.

Trainings are held on the P2 Party Deck South at SHI Stadium.

If you are unable to make either Ambassador training sessions, a Zoom training will be available at a later date.

Parking hangtags are distributed at training sessions that will notate which zone you are able to park in along with available lots. 

Ambassadors should report at their given call time to the P2 Party Deck South. You can take the stairs by the Media Gate or the elevator up two levels to P2 to sign in.

Marshals should report to the P1 Party Deck South. Take the stairs by the Media Gate or the elevator up one level to P1 to sign in.